District 10 MANDATORY  Manager Meetings (traveling managers only-Attend One)

• See the D10 activity schedule here to find a meeting:  D10 Activity Schedule 

Work With Your Coach to Designate Locker Room Monitors  (traveling managers only):

• USA Hockey adheres to SafeSport policies in regards to ALL team events
• A Safe Sport monitor must be IN the locker room or warm up/dryland area when any team members are present and until all team members leave the team event.
• A SafeSport trained, MN Hockey Background Screened adult is required for every team event 
• Locker Room Monitors should register as a Volunteer to receive clearance and receive their volunteer credit.

Make Sure You Can Access Your Team via the Sports Engine app:

• Sports Engine will be the tool used to update events and communicate with your team
• Work with your coach to add all team staff names to your team home page.  The head coach and manager must include their phone number so they may be contacted by other teams or tournaments needing information.
• If you need access to edit the team web page request from registration@ahyha.com then sign in at AHYHA.com and go to you team under your team page.
• Adding coaches and staff to the team roster will be managed by the Association. If coaches are not listed on the team roster they have NOT completed their coaching requirements and cannot be assigned to the team

Coordinate with your coach to Pick Up Team Equipment:

• Watch for communications on scheduled times (preferred).  If needed contact equipment@ahyha.com to arrange pick up with the AHYHA equipment manager, this will include:
  • Jerseys (Traveling returned at the end of the season/Mites keep),
  • Socks (players keep)
  • Helmet stickers
• Add each player's jersey number to the team roster on Sports Engine

Coordinate With Parents Regarding Team Funds:

• Slush funds will be pre-loaded by the Association
• Work with your coach to establish a slush fund budget (team gear, scrimmage refs, team parties coaches gifts).  See the association per diem policy for paid coach travel expenses.
• Slush fund exception for pins.  There is a pin stipend provided for Squirt/10U teams attending tournaments with pin trading events.  Submit receipt to treasurer@ahyha.com.
• The manager must publish an initial slush fund budget to the team then team families should agree to the recommended Slush Fund  anticipated expenses.
• Additional traveling team slush fund deposits may be agreed to by the team up to slush fund maximums.  Additional slush fund amounts due once agreed to by the Association will be invoiced evenly to each team member then deposited to the team account.  No cash or Venmo collection.
• Mite teams may manage a modest slush fund controlled by the team manager, no bank account will be assigned
• Define a process to track expenses (spreadsheet, Google doc) and save receipts.  
• The association offers an apparel store to speed ordering and for brand consistency for the team to pick a warm up style and order individually. Coordinating team gear using the team fund is optional, but if the team would like to order this is usually set up by the team manager.  If ordering gear outside the slush fund the amount paid per player will be factored into the slush fund cap.
• Larger expenses from the team account or payments requiring a check (extra tournament payments) will need to be coordinated with the AHYHA treasurer.
• Once background checks are cleared each traveling team manager will have a payment card to manage team expenses. 
• Direct checking account questions to treasurer@ahyha.com.  
• Budget wisely! Unused travel slush fund balances will not be returned to teams.

Prepare Your Team Credentials and Game Volunteers

• Official USA Hockey traveling  team rosters will be available on or around November 1 and delivered via email.  
• Coaches or staff not on the team roster are not cleared to participate with the team and must sit out unless added!
• Each team will receive an electronic link to their roster via email.  Keep this in case of any roster changes or to submit to tournaments.  The electronic link stays the same for the entire season and is up to date with any team changes.
• Forms  are available in the Manager Resources section of this page below.
• No scorebooks or labels required.  Travel game scoring will be handled via Gamesheet using iPads available in each rink. Mite games are not scored via Gamesheet.  If specific tournaments require labels (not common) the Manager should create them using the template available on this site.
• When the home team a scorer and clock operator must be staffed by team parents.  It is optional to provide a third parent to run one penalty box, usually the scorer can do both.  The opposing team should supply a penalty box operator.  This may vary for tournaments so check tournament rules.
• Be aware of penalty times.  Levels that play one-hour games have moved to 1:30 penalties.  Details will be covered in the D10 coach/manager meetings.

Begin Preparing for Tournaments/Jamborees:

• Work with the level coordinator to get information on tournaments/jamborees and scrimmage events already defined for your team.  Out of town tournaments will have blocks booked by the level coordinator or tournament.
• Add to your team schedule in Sports Engine
• Review tournament web site and key dates/team requirements
• Work with the tournament to understand team check in and lodging requirements (if out of town)
• Keep tabs on the 35 game limit for Squirt/10U teams.  This includes tournaments and out of district scrimmages.  These levels will have schedule reporting requirements, which is covered at the D10 manager meeting.